HIRING:
Executive Assistant

We’re looking for a full-time, Executive Assistant to support the CEO, Mariah Coz, both personally and professionally.

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Executive Assistant

Location:

While this is a remote role, you must be able to drive to Worcester, Massachusetts 1-2 times per week as needed.

Role (Overview of the Position):

As Executive Assistant to the CEO, you are responsible for supporting the CEO both personally and professionally. You need to be highly aware of the CEO’s personal and professional responsibilities, commitments, and workload and assist in managing and completing those. You will provide personalized administrative support in a well-organized and timely manner. You will need to act proactively and without guidance while understanding the needs and characteristics of the CEO and people with whom you work with.

Responsibilities (Tasks Associated with the Role):

  • Managing the CEO’s calendar and coordinating appointments and meetings.

  • Sending emails on behalf of the CEO.

  • Scheduling personal appointments on behalf of the CEO.

  • Organizing and maintaining organization of the CEO’s home office.

  • Coordinating purchasing and sending gifts on behalf of the CEO.

  • Researching and booking travel arrangements for the CEO and family.

  • Collecting, editing, and organizing testimonials from clients and customers.

  • Managing company billing and delinquent outreach.

  • Attending company meetings as needed.

  • Taking photographs for marketing purposes such as flat lays, lifestyle shots, candids, etc.  

  • Creating weekly and daily overviews for the CEO with reminders, schedule, tasks, etc.

  • Completing various administrative tasks for the business as needed.

  • Understanding the ultimate vision of a home project and creating a plan to execute from there.

  • Gathering inspiration and samples for home projects.

  • Ordering materials for home projects.

  • Researching and interviewing potential service providers.

  • Managing, scheduling, and meeting with all service providers for home projects.

  • Reviewing and paying invoices of service providers.

  • Running errands like getting the oil changed, going to the post office, and more.

  • Handling requests and queries appropriately.

Results (Expected Accomplishments):

  • Managing home renovations

  • Protecting CEO’s time and schedule  

  • Ensuring the CEO makes progress on personal goals and projects

  • Working with team members and taking photographs for marketing purposes

  • Anticipating the needs of the CEO and making sure she feels supported

Requirements (Expected Proficiencies):

  • Proven work experience as a Personal Assistant or Executive Assistant

  • Expert in Google Drive, Google Calendar, and Gmail

  • Outstanding organizational and time management skills

  • Excellent verbal and written communications skills

  • Ability to multitask and prioritize daily workload

  • Discretion and confidentiality

  • Project management skills

  • Passion in interior design and architecture

  • Experience with photography and photo editing

  • Ability to think quickly, solve problems, and switch between tasks with little notice

  • Works with no attitude and no ego

  • Available between Monday - Friday from 8 AM - 4 PM Eastern for most days but available outside of that as needed

  • Available to come to the CEO’s home, manage appointments with service providers, and run errands 1-2 days per week as needed

Do NOT Apply If You:

  • Have your own business or are juggling multiple clients. (This is a full-time employee role, not a contractor role).

  • Are not comfortable with change. As a rapidly growing company, we're always making improvements and changes.

  • Do not like taking a few extra minutes to add a high-touch feel to your emails and interactions. We strive for every interaction to feel personalized, empathetic, and supportive.

  • Want to do the same thing every day. This position is for someone who can handle a fast-paced environment, challenges, and variety.

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.